Your assistant books appointments and organizes payments.
While you are in session, your assistant replies from your page or WhatsApp, offers open times, sends reminders, and requests the deposit based on your rules.
Wawnia only handles scheduling, confirmations, and payments. It does not ask for or store health or clinical data.
Calm Path Practice
Assistant · online
Hi, do you have an opening tomorrow afternoon?
8:12 AM
Hi, this is the assistant for Calm Path Practice. Tomorrow we have 3:00 PM and 6:00 PM. Session fee is $120 and you can hold your slot with a deposit.
8:12 AM
6 PM works for me
8:13 AM
Session on hold
Deposit pendingTomorrow · 6:00 PM · Individual session
Send your payment screenshot with REF W-9182.
Payments to review
Paula Green · Individual session
Zelle · REF W-9182
$40
Unorganized messages create an unstable schedule.
When one session moves and nobody closes the loop, your full day starts to drift.
You reply between sessions
Clients ask for times, reschedules, and payment details while you are with someone else. Slow replies lower booking confidence.
Time changes without clear closure
One client asks to move, another cancels, another confirms by voice. Without one calendar flow, overlaps happen.
End-of-day payment review
You finish your day checking screenshots one by one when your energy is already low.
How it works in your practice
Set your services, durations, and availability once. From there, your assistant keeps the schedule organized.
- 01
The client requests a session
From WhatsApp or your booking page, by text or voice, with no app download.
- 02
Your assistant books and requests deposit
It offers open times, confirms session type, and sends the amount with your payment instructions.
- 03
You confirm and keep treating
Your assistant checks the payment screenshot and you approve with one tap.
What psychology practices need in daily operations
Built for psychologists and teams that need an organized schedule, clear confirmations, and reliable payments.
Real session templates
Configure individual, couples, or family sessions with different lengths and buffer times.
Deposit rule per service
Choose which services require advance payment and how much applies to the final total.
WhatsApp reminders
Clients receive confirmation and reminders before session time to reduce no-shows.
Reschedule history
Every time change is logged so your team always sees the latest plan.
Schedule per professional
If you run a team, each psychologist has their own schedule with one shared operations view.
Payments your current way
Zelle, Venmo, Cash App, bank transfer, or cash. Money goes directly to you.
Schedule notes only
Keep scheduling notes only (rescheduled, confirmed, late arrival).
Waitlist for last-minute openings
If a slot opens, your assistant can message clients waiting for that time.
For psychologists and therapy practices
- Solo psychologists
- Individual therapy practices
- Multi-provider psychology teams
- Psychology practice teams
- In-person and virtual therapy operations
Articles for psychology practices
Practical guides to organize bookings, reduce no-shows, and collect payments with less stress.
Be one of the first psychology practices on Wawnia.
We're rolling out in stages. Leave your details and we'll reach out when we open for your practice.
Questions from psychologists and coordinators
Do clients need to download an app?
No. They can message on WhatsApp or use your booking page from any phone.
Can I require a deposit to hold a session?
Yes. You set it by service and it can be applied to the final payment.
Does Wawnia store health records or clinical notes?
No. Wawnia only handles scheduling, confirmations, and payments. It does not ask for or store health or clinical data.
Does it work for multi-provider teams?
Yes. Each provider can keep their own schedule while operations stays in one view.
Which payment methods can I use?
The methods you already use today, including transfers and digital wallets.
How much does it cost?
There is a free plan with every feature. Paid plans grow with users and bookings.